The Platform That
Doesn't Punish Growth
Procore charges more when you succeed. Virixia doesn't. Here is the full breakdown—every feature, every philosophy, every number.
Two Bad Options. One Missing Middle.
Construction companies today face a brutal choice. Neither option works for firms that are growing, ambitious, and tired of compromise.
Enterprise Platforms
Procore, Autodesk Build, Oracle Primavera. Powerful tools built for the largest general contractors in the world. But they come with a catch.
- ×ACV-based pricing that punishes revenue growth
- ×Annual contracts with aggressive retention tactics
- ×Weeks of onboarding before your team can do anything
- ×Vendor-hosted, vendor-controlled, vendor-branded
Cheap Tools & Spreadsheets
Monday.com, Buildertrend, spreadsheets, and duct-taped workflows. Affordable, sure. But you outgrow them in 6 months.
- ×Per-seat pricing that scales with every hire
- ×No real construction-specific features
- ×Data scattered across 5 different apps
- ×No audit trail, no real permissions, no compliance
There is a massive gap in between.
A gap for firms doing $2M–$100M in revenue. Firms that need enterprise features without enterprise pricing. Firms that are growing and refuse to be penalized for it. Virixia fills that gap.
Unlimited Users. Always.
Procore offers "unlimited users" but locks you into an Annual Construction Volume contract. The more you earn, the more they charge. Per-seat tools like Buildertrend charge for every person who needs access. Both models punish growth.
Virixia includes unlimited users on every single plan. Not as a premium add-on. Not with an asterisk. Every plan. Always. Our philosophy is simple: if someone needs to use the software, they should be able to use the software. We build for need-to-use, not need-to-exclude.
| Scenario | Virixia | Procore | Per-Seat Tools |
|---|---|---|---|
| Pricing Basis | Flat modular tiers | Annual Construction Volume (ACV) | Per user/month |
| Add 10 Users | $0 - already unlimited | $0 but locked into ACV contract | +$500-$1,500/mo |
| Double Revenue | $0 - price never changes | ACV recalculated, price jumps | No change (unless more seats) |
| Add a Module | Small flat monthly add-on | New module = new ACV tier | Separate product, separate bill |
| Contract | Month-to-month, cancel anytime | Annual commitment required | Varies, often annual |
Pay For Capabilities.
Not Success.
Legacy platforms tie your bill to your Annual Construction Volume. Do more work, pay more software fees. It is a tax on ambition. Virixia flips the model entirely.
You pay for the modules you activate, not the revenue you generate. A 5-person specialty electrical contractor starts with Project Management and Invoicing. Six months later, they add Workflow Automation. A year later, they add the Client Portal. Each module is a flat monthly fee that never changes based on your revenue.
Your construction volume is irrelevant to your software bill.
Month 1: Getting Started
5-person electrical contractor
Month 6: Growing
Hired 3 more people, bigger projects
Month 12: Scaling
15 employees, client-facing operations
Meanwhile, on Procore:
Revenue doubled? Your ACV contract just got recalculated. Enjoy the new price.
No Contracts. Ever.
Every Virixia plan is month-to-month. No annual commitments. No early termination fees. No retention calls from a "customer success manager" whose real job is to stop you from leaving.
Cancel at the end of any billing cycle. Export your data with one click. We do not hold your data hostage—it's yours from day one to day last.
We compete on satisfaction, not obligation.
“Every other platform bets on lock-in. We bet on being too good to leave.”
You Own Your Data.
This is the philosophical decision that changes everything. Your data belongs to you—not us. We host and manage your instance on Virixia Cloud, but you can export everything with one click, anytime, no questions asked.
Your documents, photos, and drawings live in your own storage provider. We never hold your data hostage. Leave whenever you want—no exit fees, no data ransom, no retention calls.
Full Data Ownership
Every record, file reference, and report is yours. Always exportable.
One-Click Export
Export all your data anytime — projects, contacts, financials, files.
Zero Exit Fees
Leave whenever you want. No penalties, no data ransom, no retention calls.
Your Storage Costs
Files live in your own provider (R2, Drive, Dropbox). No Virixia markup.
Daily Backups
Automated daily backups ensure your data is always safe and recoverable.
Your data is yours from day one — portable, exportable, never held hostage.
Zero Storage Costs.
Virixia does not store your files. It stores references to your files. Your documents, photos, and drawings live in storage you already own and pay for. Virixia indexes, organizes, and serves them—without ever duplicating a single byte.
| Storage Provider | Cost | Notes |
|---|---|---|
| Cloudflare R2 | ~$0.015/GB/mo | S3-compatible, zero egress fees |
| Google Drive | Your existing plan | Use storage you already pay for |
| Dropbox | Your existing plan | Use storage you already pay for |
Virixia stores references, not bytes. Your storage bill is between you and your provider.
Virixia vs Procore: Your Data.
With Virixia, your data is yours from day one. No lock-in, no exit fees, no hostage situations.
| Capability | Virixia | Procore |
|---|---|---|
| Data Ownership | You own 100% of your data, always | Stored on Procore servers, Procore controls access |
| Data Export | Full export anytime, one click | Limited export, often requires support tickets |
| Exit Cost | $0 — leave whenever you want | Annual contract penalties + data migration fees |
| File Storage | Your own provider (R2, Drive, Dropbox) — zero markup | Procore-hosted, included but vendor-controlled |
| Vendor Lock-In | Zero — your data is portable from day one | High — proprietary formats, annual contracts |
| Updates | Automatic, zero-downtime | Automatic, but on their schedule |
Your data is yours. Your brand is yours. And you are never locked in.
Where Virixia Wins.
Seven capabilities that separate Virixia from every legacy platform on the market. Not bullet points—real depth.
White-Labeled Client Portal
Your clients never see the Virixia brand. They see yours. The portal runs under your domain, your logo, your colors. Clients can view active projects, track milestones, review and approve invoices, sign estimates, and download documents. The portal is a full Progressive Web App - clients can install it on their phone like a native app. No app store. No downloads. Just your brand, always.
Key Capabilities
- ✓Custom domain, logo, and brand colors
- ✓Project timeline and milestone tracking
- ✓Invoice viewing, approval, and payment
- ✓Estimate review and e-signature
- ✓Document sharing and download center
- ✓PWA-installable on any device
Visual Workflow Automation
Build automations the way you think about them - visually. The drag-and-drop workflow builder supports 14 trigger types including project status changes, invoice approvals, estimate signatures, task completions, and time-based schedules. Add conditional branching logic, template variables for dynamic content, and test every workflow before it goes live. Multiple team members can collaborate on the same workflow in real time.
Key Capabilities
- ✓14 trigger types (status changes, approvals, schedules, webhooks)
- ✓Conditional branching with if/else logic
- ✓Template variables for dynamic emails and notifications
- ✓Collaborative editing - multiple users, same workflow
- ✓Built-in testing mode before going live
- ✓Version history and rollback support
Real-Time Everything
Virixia is WebSocket-native from the ground up. This is not polling. This is not "refresh to see changes." Every update streams instantly to every connected device across 25+ dedicated channels. When a field team marks an inspection complete, the office sees it in under 100 milliseconds. When an invoice is approved, the notification arrives before the approver lifts their finger off the button.
Key Capabilities
- ✓WebSocket-native architecture, not polling
- ✓25+ dedicated real-time channels
- ✓Sub-100ms update propagation
- ✓Live presence indicators (who is viewing what)
- ✓Instant notification delivery across all devices
- ✓Zero-refresh collaboration on shared records
Granular Permissions
With 104+ individual permissions, Virixia gives you surgical control over who sees what. Six system roles ship out of the box - Owner, Admin, Project Manager, Field, Finance, and Read Only - and you can create unlimited custom roles on top. Hide financial totals from field crews. Lock estimate margins from junior PMs. Protect sensitive client data with per-field security rules. Every permission is independently toggleable.
Key Capabilities
- ✓104+ individual permission toggles
- ✓6 system roles + unlimited custom roles
- ✓Financial data protection (hide totals, margins, costs)
- ✓Per-field security for sensitive information
- ✓Role-based dashboard and navigation filtering
- ✓Audit log of all permission changes
Modern, Fast Interface
The dashboard is not a static page. It is a dynamic workspace with 20+ draggable, resizable widgets that you arrange to match how you work. Choose from role-based presets or build your own layout from scratch. Navigate with keyboard shortcuts. Every page loads in under a second. The interface was designed for people who spend 8 hours a day in software - it needed to be fast, intuitive, and beautiful.
Key Capabilities
- ✓20+ draggable, resizable dashboard widgets
- ✓Role-based layout presets (PM, Field, Finance, Executive)
- ✓Full keyboard shortcut system
- ✓Sub-second page navigation
- ✓Dark mode native (no eye strain on long days)
- ✓Responsive across desktop, tablet, and mobile
Integrated Financial Suite
Invoicing, estimates, and transaction tracking are not add-on modules in Virixia. They are core. Create invoices from estimates with one click. Track the full invoice lifecycle from draft to sent to viewed to paid. Run bidirectional QuickBooks Online sync every 15 minutes - customers, invoices, and payments stay in lockstep automatically. Reconcile bank transactions with Plaid integration directly inside your project dashboard.
Key Capabilities
- ✓Full invoice lifecycle (Draft, Sent, Viewed, Paid, Overdue)
- ✓One-click estimate-to-invoice conversion
- ✓Bidirectional QuickBooks Online sync (15-min intervals)
- ✓Plaid bank reconciliation
- ✓Transaction categorization and reporting
- ✓Revenue forecasting by project and client
Complete Audit Trail
Every meaningful action in Virixia is logged with full context. 14+ event types capture record creation, updates, deletions, status changes, file uploads, permission changes, login events, and more. Field-level change diffs show exactly what changed - the old value and the new value, side by side. Every log entry carries user attribution, timestamp, IP address, and device information. Nothing is hidden. Nothing is lost.
Key Capabilities
- ✓14+ tracked event types
- ✓Field-level change diffs (old value vs new value)
- ✓User attribution on every action
- ✓Timestamp, IP address, and device logging
- ✓Filterable audit log with search and export
- ✓Immutable records - logs cannot be edited or deleted
Ready to Leave the Legacy Era?
Unlimited users. Flat pricing. Zero contracts. Your data, your choice. The construction platform that grows with you instead of against you.
No credit card required. No sales call required. Just early access.